Student Records - Retention

The Illinois State Record Acts (5 ILCS 160) states: 

1. Records may only be destroyed with the approval of the Illinois State Records Commission; 2. For its records, the district must establish and maintain an active and continuing lifecycle management program.

This means that the district is obligated to:

• Maintain all records as mandated by the ACT.
• If necessary, submit new or revised record retention and destruction lists and schedules to the Local Records Commission for approval.
• Authorize the destruction of said records only after ensuring that the following steps have been performed:
  • The schedule has been approved.
  • Any record involved in litigation has been removed from the disposal list.
  • 30 days before disposal, submit a disposal certificate and dispose only after said certificate has been approved