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East Maine School District 63

Empowering all students to succeed in a changing world

Student Exit

Student Exit

  • ISBE Student Transfer Form (33-78): Fill this out and give to the parent on the student's last day. In PowerSchool, select the student, choose "Print a Report"  (top left, small blue icon) and run the "ISBE - Student Transfer Form" report to have much of the information pre-filled in.
  • Medical Documents: If the parent requests, print a copy of the physical and immunization schedule from DocuWare and attach it to the transfer form.
  • Student Transfer Information Gemini
  • Notify Staff: Email the following staff to make them aware that the student is transferring out:
    • Principal
    • Classroom teacher
    • Specials Teachers and any extraneous staff in your building that provide services for the student
      • These same staff should receive an email when a new student starts mid-year.
  • Push Coin: Check Push Coin for any balances/refunds due.
  • Library: Check with the librarian for any books that are due or fees that are owed; inform parents. 
  • PowerSchool: Date of transfer should be the day AFTER the student’s last day in class.
  • ISBE: Date of transfer should be the SAME day as the student’s last day in class. ISBE SIS Job Aid

Example: If student’s last day of school attendance was 01/26/26

PS: 01/27/2026

ISBE: 01/26/2026

  • Class Lists: Make a new class roster for office staff.
  • Bus Rider status: If the student is a bus rider, email Safeway and the business office and request that the student be removed from the bus route. Remove the bus status code in PowerSchool in case they ever transfer to another school in our district.
  • Additional Items: 
  • Records processed for the new school:
    • ISBE Student Transfer Form (33-78) or a copy of the Request for Student Records sent from the new school. Must be scanned into DocuWare
    • Birth Certificate
    • Medical Documents
    • Permanent Record Card
    • Current Report Card - pulled from PowerSchool.
    • IEP/504 - Notify Margie at ESC.
    • ELL - Copy of the current WIDA or Access Scores if the student is part of the ELL program. If recently exited, send exit paperwork.
    • State Assessments - Send the most current copy pulled directly from Docuware.
    • Current suspension or expulsion paperwork.
    • Current orders of protection and/or custody agreements. While it is the parent’s responsibility to share those things, there is no reason not to include them.
  • Request for Records from New School